IT Acceptable Use Policy

This is the IT Acceptable Use Policy of Odyssey Knebworth Limited (‘the Company’), stipulating constraints and practices that all staff must agree to for access to and use of Company corporate networks and Internet.
PRINCIPLES

* Responsible use of information systems and information security APPLIES TO US ALL

* Use CARE and COMMON SENSE in your use of all information systems

* NEVER do anything which is illegal, could cause harm to the Company’s business interests or reputation or could cause damage or disruption to the Company’s systems

* Be aware of the INCIDENT REPORTING PROCEDURE and report any security related incident IMMEDIATELY

ALL EQUIPMENT

* All IT equipment and information systems are FOR BUSINESS USE ONLY

* Lock your workstation/laptop when you are away from it

* Use passwords and encryption where available to protect unauthorised access

* Ensure that all files received have been subject to virus checking before they are opened

* NEVER install unauthorised software (all installation should be carried out by the IT department) or connect your own devices to equipment

* If you suspect that your computer has a virus leave the equipment on, unplug the network cable and call the IT Helpdesk IMMEDIATELY

* Never let anyone else use your portable equipment/systems or your desktop system whilst you are logged in

* Use CARE and COMMON SENSE in your use of all information systems

PORTABLE EQUIPMENT 

* YOU are responsible for the care, safe storage and physical security of portable equipment (see policy table for prescribed procedure) 

* Do not view sensitive information in public areas where there is a possibility of being overlooked

PASSWORDS

* Don’t disclose your password to anyone or use anyone else’s password

* Don’t use predicable passwords and change your password regularly

* Don’t write your password down and leave it near to equipment

E-MAIL

* Remember that e-mail is not a secure method of communication and should be marked in accordance with the Information Classification Policy

* Use the same care in drafting e-mail as for any company headed letter

* Do not circulate non-work related material

* The content of any e-mail is governed by the Company’ Business Ethics policy and Code of Business Conduct

WEB ACCESS

* This is provided primarily for BUSINESS use only

* Reasonable personal web access is permitted during authorised breaks or out of working hours subject to company policy (including rights to monitor or withdraw such facility)

PRINTING

* Be cost conscious when printing documents ensuring that printing is essential (printing relevant sections, double sided, black and white where possible) 

* Never leave printing in the printing/photocopying area where it can be viewed or intercepted by others

Any breaches of the above guidelines and rules may lead to disciplinary action being taken in line with the Company's Disciplinary Procedure.